Reprographics and Image Use

Please note, we are now charging for all image requests and some permissions to reproduce images (details below).

Reprographics requests

The Linnean Society provides a reprographics (digital photography) service for items in the Library, Archives, and Collections. Image requests need to be made by submitting a completed Reprographics Request form to images@linnean.org. You will then be advised on the total cost of your order and how to pay. Once payment is received, most orders should be completed within two weeks. Please do not attempt to pay before your order is accepted and the total cost is confirmed.

Please note, some requests may be refused due to copyright or the condition of the item(s) requested.

Images will be sent via WeTransfer or email (under 5 MB).

Fees (all prices exclude VAT, which will be added when applicable)

Standard quality images
Sent as PDF files and are suitable for research but not reproduction.

  • £5.00 for the first page of each item
  • 30p for each additional page of an item

High quality images
Sent as JPEG or TIFF files (300 dpi unless otherwise requested) and are suitable for reproduction.

  • £10.00/image

We do not usually supply images found on our Online Collections for private use, as high-quality, zoomable images are freely available for study online.

Permission to reproduce images

If you would like to reproduce images taken at or produced by the Linnean Society, including own-photography images, you will need to submit a completed Application for Permission to Reproduce Images to images@linnean.org. If you also require a copy of the image(s), you will need to complete a separate Reprographics Request form (see above).

There is a fee for some categories of publication. However, reproduction for publications with low print runs (under 1,000), freely accessible non-commercial websites, free-admission exhibitions, theses, and some other categories will not be charged a fee. A full fee schedule is available here.

Once your completed form is submitted, your request will be reviewed. If payment is required, permission will not be granted until payment is received. If permission is granted, you will receive confirmation in writing (usually by email). The Society reserves the right to refuse permission to publish.

Full acknowledgement must be made for each image used, citing both the image reference (if available) and “Permission of the Linnean Society of London”.

It is the requester’s responsibility to ensure that all copyright the Linnean Society may not own or not solely own is cleared before publishing or using the image(s). The Linnean Society accepts no responsibility for any breach of copyright by a publisher.

Payment

You can pay for Reprographics Requests or Permissions to Reproduce Images securely via our website or by requesting an invoice.

If you would like to pay online, please wait until your order is accepted and the total cost is confirmed.

Use this link to pay online: Reprographics Payment

Own photography

Photographs may only be taken by permission and at the discretion of Collections staff. A Photography Permission form, which outlines the rules for own photography, must be completed. Please ask a member of staff.

If you would like to reproduce/publish any of your own photography, you will need to complete an Application for Permission to Reproduce Images (see above).

Flashes may not be used to photograph any of the Collections material.

Our journals

Please note that The Linnean Society of London does not hold the copyright for in-copyright and digitised content of our journals available through Oxford University Press, which include:

For all requests to reproduce content in copyright from these journals, please go to the individual paper abstract in the journal online (free access) and follow the ‘Permissions’ link.

Other publications

The Linnean Society holds the copyright for the following publications:

  • The Linnean: Newsletter and Proceedings of the Linnean Society
  • Letters to Linnaeus
  • Order out of Chaos
  • Linnean Symposia
  • Synopses of the British Fauna
  • A Bicentenary History of the Linnean Society
  • The Lord Treasurer of Botany

Please email images@linnean.org if you would like to reproduce content from any of these publications.

Copyright laws apply to all forms of reproduction. As a general rule, copyright expires after 70 years after the death of the author of a book. Please note that you must abide by the following rules for copyrighted material reproduced for your own private use:

The limits for fair dealing copying from any one publication are generally accepted to be:

  • One article from any one issue of a journal (even if that one article is the whole issue)
  • One chapter or up to 5% (whichever is greater) of a book or similar publication
  • Up to 10% of a short book of up to 200 pages (Library Association guidelines)
  • One poem or short story of up to 10 pages from an anthology
  • The report of one case in law reports

Filling in forms digitally

If you would like to fill in any of our PDF forms digitally, you can do so by clicking on the link to the form, downloading the form, and opening it in Adobe Acrobat Reader. When the PDF is open in Adobe Reader, you should be able to click on "Fill & Sign" either on the menu bar to the right or the Tools tab at the top. You can also use the "Certificates" tool to create a secure digital signature that can be used for any future digital forms. Click here to get the latest free version of Adobe Acrobat Reader.